Exhibitor Information
FAIA is committed to ensuring high traffic to the Exhibit Hall and your booth. We help maximize your investment by providing early publicity, Exhibit-Hall-only passes, opening Exhibit Hall entertainment, dessert in the Exhibit Hall on Thursday, a beverage break Friday afternoon, and prizes and drawings galore for attendees. We also publish a Convention Program that includes a booth map and information about each exhibitor. Please read and review the terms and conditions for being an exhibitor before you register.
Register
Booth Pricing
To be eligible for member pricing, membership dues must be paid in full for the 2022-23 fiscal year. Booth Payment must be received by the dates below in order to be eligible for tiered pricing.
| |
After 3/1/23 |
| Member |
$2,150 |
| Nonmember |
$3,000 |
Badge Information
Exhibit vendors will receive up to six exhibit badges per booth.
Please note: Exhibitor badges are to be reserved only for staff working the exhibit booth. If you would like to purchase a badge for a client, spouse, or child(ren), you must register through the Attendee Registration and pay the applicable fees associated with the type of registration..
Badges must be requested no later than Thursday, June 1. We strongly encourage you to plan ahead to avoid unexpected charges, as any changes made to your badge list after the Exhibit Hall opens incur a $175 charge per change.
Exhibit vendors will receive up to six tickets for Thursdays exhibitor only lunch!
Exhibitors will receive up to two complimentary all-access tickets to the Friday Night Closing Party. Exhibitors who will not be attending Friday's closing party may choose to receive up to two complimentary tickets to Friday's Cash Lunch in the exhibit hall in place of their closing party tickets. Contact Melissa Weaver no later than June 1 if you would like to receive lunch tickets.
Exhibit Hall Hours
- Thursday, June 15: 1:30–5:30 p.m.
- Friday, June 16: 11:30 a.m.–4:00 p.m.
Set-up schedule
- Wednesday, June 14: 2:00–6:00 p.m. (FAIA provides a refreshment break)
- Thursday, June 15: 7:00 a.m.–noon (FAIA provides a complimentary exhibitors-only lunch in the Exhibit Hall from 12:30 to 1:00 p.m.)
FAIA provides a refreshment break Wednesday and a complimentary exhibitors-only lunch in the Exhibit Hall from 12:30 to 1:00 p.m. Thursday.
Staffing and Registration
- Exhibits and equipment must be in place by 12:30 p.m., Thursday, June 15.
- Exhibits must be taken down beginning at, but no sooner than, 4:00 p.m., Friday, June 16. Please, do not start to tear down prior to this time. If you must leave early, please let us know and we will make arrangements for a person to staff your booth (at your expense) until the close of the show. AGS Expo Services will dismantle your display and ship it to you (at your expense).
- Booths must be properly staffed during posted hours.
Please note that no food or drink may be brought to your exhibit booth, and all food and drink must be purchased through the hotel. Children and spouses must be registered to enter the Exhibit Hall beginning at 1:30 p.m. Thursday.
Booth Specs
Each 10' X 10' booth will be set-up with 8' high drape, 3' high side dividers, one 6' draped table, two side chairs, one wastebasket, and a 7" by 44" identification sign. FAIA will provide one 500-watt outlet per exhibitor (not per booth). If you would like to purchase additional items for your booth contact AGS Expo Services at 407-292-0025.
Remember to prominently display your booth number to make it easier for attendees to find you!
Exhibits may consist of any equipment, merchandise, or service of interest to independent agents. FAIA reserves the right to decline and prohibit any exhibit or any part of an exhibit that, in its opinion, is improper. This reservation extends to persons, conduct, printed matter, souvenirs, or anything that, at the sole discretion of management, may adversely affect the character of the exhibits.
Exhibit Hall Sponsorship Opportunities
FAIA's Convention Exhibit Hall will feature The Corral, where attendees and exhibitors can meet, grab a seat, and enjoy a friendly game or two. Made possible by our vendors and companies and is an excellent opportunity to stand out and showcase your company in the Exhibit Hall. Companies that take advantage of sponsorship opportunities will be listed on signage in The Corral, FAIA's website, and in the program.
Special Provisions
Neither the Florida Association of Insurance Agents, AGS Expo Services, nor the Gaylord Palms Resort and Convention Center shall be responsible for the safety of the property of the exhibitors or for the loss or damage by fire, accident or theft, or other causes, but will use precautions to protect exhibitors from such loss and will have security on duty during all periods when the Exhibit Hall is not operating. Exhibitors wishing to insure their goods must do so at their own expense.
In order for any exhibitor to have in the booth any equipment of a gambling nature or for any gambling to take place without aid of equipment, the exhibitor must furnish the Gaylord Palms Resort and Convention Center and the Florida Association of Insurance Agents with a letter of approval from the Florida Beverage Division describing the equipment and action that has been approved and stating that such equipment and action will in no way jeopardize the liquor license(s) of the Gaylord Palms Resort and Convention Center.
Cancellations
FAIA will provide up to 50% for booth cancellations through March 1, 2023. After March 1, 2023, exhibitors who want to cancel will receive no refund.