FAIA Convention & Education Symposium

June 19–21, 2019, Orlando World Center Marriott

Exhibitor Information

FAIA is committed to ensuring high traffic to the Exhibit Hall and your booth. We help maximize your investment by providing early publicity, Exhibit-Hall-only passes, opening Exhibit Hall entertainment, dessert in the Exhibit Hall on Thursday, a beverage break Friday afternoon, and prizes and drawings galore for attendees. We also publish a Convention Program that includes a booth map and information about each exhibitor.  

Booth Pricing 

To be eligible for member pricing, membership dues must be paid in full for the 2018-19 fiscal year.

  Before 2/28/19 After 3/1/19 After 4/1/19
Member $1,450 $1,650 $1,850
Nonmember $2,300 $2,500 $2,700

Badge Information

Exhibitors receive six badges per exhibit booth. If you plan to bring more than six people, you will need to purchase an additional badge for $175. This fee covers the cost of food, beverages, and entertainment in the Exhibit Hall.

Please note: Exhibitor badges are to be reserved only for staff working the exhibit booth. If you would like to purchase a badge for a client, you must register the individual and pay the attendee registration.

We strongly encourage you to plan ahead to avoid unexpected charges, as any changes made to your badge list after the Exhibit Hall opens incur a $175 charge per change. 

Exhibitors receive two complimentary all-access passes to the Friday Night Closing Party. Additional tickets can be purchased separately: $70 for the casual networking dinner, $120 for the concert, or $190 for both.  

Exhibit Hall Hours

  • Thursday, June 20: 1:30 p.m.–6:00 p.m. New time!
  • Friday, June 21: 11:30 a.m.–4:00 p.m.  

Set-up schedule

  • Wednesday, June 19: 2:00–6:00 p.m. (FAIA provides a refreshment break)
  • Thursday, June 20: 7:00 a.m.–noon (FAIA provides complimentary exhibitors-only lunch in the Exhibit Hall from 12:30 to 1:00 p.m.)

FAIA provides a refreshment break Wednesday and  complimentary exhibitors-only lunch in the Exhibit Hall from 12:30 to 1:00 p.m. Thursday. Please RSVP for the lunch.

Staffing and Registration

  • Exhibits and equipment must be in place by 12:30 p.m., Thursday, June 20. 
  • Exhibits must be taken down beginning at, but no sooner than, 4:00 p.m., Friday, June 21. Please, do not start to tear down prior to this time. If you must leave early, please let us know and we will make arrangements for a person to staff your booth (at your expense) until the close of the show. AGS Expo Services will dismantle your display and ship it to you (at your expense).
  • Booths must be properly staffed during posted hours. 

Please note that no food or drink may be brought to your exhibit booth, and all food and drink must be purchased through the hotel. Children and spouses must be registered to enter the Exhibit Hall beginning at 1:30 p.m. Thursday.

Booth Specs

Each 10' X 10' booth will be set-up with 8' high drape, 3' high side dividers, one 6' draped table, two side chairs, one wastebasket, and a 7" by 44" identification sign. FAIA will provide one 500-watt outlet per exhibitor (not per booth). If you would like to purchase additional items for your booth, contact AGS Expo Services at 407-292-0025.  

Remember to prominently display your booth number to make it easier for attendees to find you!  

Exhibits may consist of any equipment, merchandise, or service of interest to independent agents. FAIA reserves the right to decline and prohibit any exhibit or any part of an exhibit that, in its opinion, is improper. This reservation extends to persons, conduct, printed matter, souvenirs, or anything that, at the sole discretion of management, may adversely affect the character of the exhibits.

Program Advertising

Advertising in the Convention program is a great way to increase traffic to your booth. Promoting your exhibit tells attendees who you are, what you do, and most importantly, where you are!

Companies that advertise in the 2019 FAIA Membership Directory receive 20 percent off the convention ad price.  

Special Provisions

Neither the Florida Association of Insurance Agents, AGS Expo Services, nor the Orlando World Center Marriott shall be responsible for the safety of the property of the exhibitors or for the loss or damage by fire, accident or theft, or other causes, but will use precautions to protect exhibitors from such loss and will have security on duty during all periods when the Exhibit Hall is not operating. Exhibitors wishing to insure their goods must do so at their own expense.

In order for any exhibitor to have in the booth any equipment of a gambling nature or for any gambling to take place without aid of equipment, the exhibitor must furnish the Orlando World Center Marriott and the Florida Association of Insurance Agents with a letter of approval from the Florida Beverage Division describing the equipment and action that has been approved and stating that such equipment and action will in no way jeopardize the liquor license(s) of the Orlando World Center Marriott.

Cancellations

FAIA will refund 50 percent of your booth fee up until March 31, 2019. After that date, booth fees are nonrefundable.