Exhibitor Information

FAIA is committed to ensuring high traffic to the Exhibit Hall and your booth. We help maximize your investment by providing early publicity, Exhibit-Hall-only passes, opening Exhibit Hall entertainment, dessert in the Exhibit Hall on Thursday, a beverage break Friday afternoon, and prizes and drawings galore for attendees. We also publish a Convention Program that includes a booth map and information about each exhibitor.

Register

Booth Pricing 

To be eligible for member pricing, membership dues must be paid in full for the 2020–2021 fiscal year.

    After 3/1/21
Member   $2,150
Nonmember   $3,000

Badge Information

Exhibitors receive six badges per exhibit booth. If you plan to bring more than six people, you will need to purchase an additional badge for $175. This fee covers the cost of food, beverages, and entertainment in the Exhibit Hall.

Please note: Exhibitor badges are to be reserved only for staff working the exhibit booth. If you would like to purchase a badge for a client, you must register the individual and pay the attendee registration.

Badges must be requested no later than Tuesday, June 1. We strongly encourage you to plan ahead to avoid unexpected charges, as any changes made to your badge list after the Exhibit Hall opens incur a $175 charge per change. 

Exhibitors receive two complimentary all-access passes to the Friday Night Closing Party. Additional tickets can be purchased separately: $70 for the casual networking dinner, $120 for the concert, or $190 for both.  

Exhibit Hall Hours

  • Thursday, June 17: 1:30–6:00 p.m.
  • Friday, June 18: 11:30 a.m.–4:00 p.m.  

Set-up schedule

  • Wednesday, June 16: 2:00–6:00 p.m. (FAIA provides a refreshment break)
  • Thursday, June 17: 7:00 a.m.–noon (FAIA provides a complimentary exhibitors-only lunch in the Exhibit Hall from 12:30 to 1:00 p.m.)

FAIA provides a refreshment break Wednesday and a complimentary exhibitors-only lunch in the Exhibit Hall from 12:30 to 1:00 p.m. Thursday. Please RSVP for the lunch.

Staffing and Registration

  • Exhibits and equipment must be in place by 12:30 p.m., Thursday, June 17. 
  • Exhibits must be taken down beginning at, but no sooner than, 4:00 p.m., Friday, June 18. Please, do not start to tear down prior to this time. If you must leave early, please let us know and we will make arrangements for a person to staff your booth (at your expense) until the close of the show. AGS Expo Services will dismantle your display and ship it to you (at your expense).
  • Booths must be properly staffed during posted hours. 

Please note that no food or drink may be brought to your exhibit booth, and all food and drink must be purchased through the hotel. Children and spouses must be registered to enter the Exhibit Hall beginning at 1:30 p.m. Thursday.

Booth Specs

Each 10' X 10' booth will be set-up with 8' high drape, 3' high side dividers, one 6' draped table, two side chairs, one wastebasket, and a 7" by 44" identification sign. FAIA will provide one 500-watt outlet per exhibitor (not per booth). If you would like to purchase additional items for your booth contact AGS Expo Services at 407-292-0025.  

Remember to prominently display your booth number to make it easier for attendees to find you!  

Exhibits may consist of any equipment, merchandise, or service of interest to independent agents. FAIA reserves the right to decline and prohibit any exhibit or any part of an exhibit that, in its opinion, is improper. This reservation extends to persons, conduct, printed matter, souvenirs, or anything that, at the sole discretion of management, may adversely affect the character of the exhibits.

Special Provisions

Neither the Florida Association of Insurance Agents, AGS Expo Services, nor the Rosen Shingle Creek Resort shall be responsible for the safety of the property of the exhibitors or for the loss or damage by fire, accident or theft, or other causes, but will use precautions to protect exhibitors from such loss and will have security on duty during all periods when the Exhibit Hall is not operating. Exhibitors wishing to insure their goods must do so at their own expense.

In order for any exhibitor to have in the booth any equipment of a gambling nature or for any gambling to take place without aid of equipment, the exhibitor must furnish the Rosen Shingle Creek Resort and the Florida Association of Insurance Agents with a letter of approval from the Florida Beverage Division describing the equipment and action that has been approved and stating that such equipment and action will in no way jeopardize the liquor license(s) of the Rosen Shingle Creek Resort.

Cancellations

FAIA will provide full refunds for booth cancellations through April 1, 2021. After April 1, 2021, exhibitors who want to cancel will have two options:

  1. Transfer their booth to 2022 Convention for full booth price;
  2. Receive a refund of 50% to cancel event registration.