2025 Convention
Exhibitor Information

Important Exhibit Times (Exhibit Hall)

Wednesday, June 18	Thursday, June 19	Friday, June 20
Exhibit Move-In 11:00 a.m.–6:00 p.m. NEW TIME	Exhibit Move-In 7:00 a.m.–12:00 p.m.	Exhibit Hall Tradeshow Hours 11:30 a.m.–4:00 p.m.
	Exhibit Hall Tradeshow Hours 1:30 p.m.–5:30 p.m.

Booth Package Includes:

Size: 10' X 10' booth – Includes 6 ft Table, Two Chairs, ID Sign, Wastebasket
Electrical: 500-Watt Outlet per Vendor
Carpet: The Exhibit Hall is carpeted at Orlando World Center Marriott. If you would like to order special carpet for your booth space, please contact AGS Expo Services.
Exhibitor Badges: Exhibitors will receive up to six badges per booth. Additional Exhibitor Badges are $175 each.
- New Process for submitting exhibitor badges: Log in to www.faia.com and select “My Exhibitor Benefits” under your Personal Snapshot. Select "Manage Badges" to assign your exhibit badges to your team. Note: You can also order additional badges here.
  
  Badges must be finalized no later than June 11, 2025. Changes to your badge list after the Exhibit Hall opens will incur a $175 charge per change. Plan ahead to avoid unexpected charges.
- Please note: Exhibitor badges are to be reserved only for staff working in the exhibit booth. If you would like to purchase a badge for a client or family member, you must register the individual and pay the attendee registration.
Exhibit Hall Lunch Opportunities:
- Thursday’s Exhibitor Only Lunch - Tickets will be provided for those registered for an exhibitor badge by June 11, 2025. Lunch will be provided 12:00 p.m.–1:00 p.m.
- Friday’s Exhibit Hall Cash Lunch - Exhibitors will receive up to six cash lunch tickets per vendor for Friday’s Cash Lunch in the exhibit hall. Lunch is open 11:30 a.m.–1:00 p.m.
General Session: Get access to Friday's General Session

Additional (rules and conditions) Information:

Food and Beverage: All food and beverage must be purchased through Orlando World Center Marriott. No outside food or beverages are allowed to give out from your exhibit booth.
Booth Requirements and Staffing: Exhibit booth and equipment must be in place by 12:30pm, Thursday, June 19, 2025. Exhibit booths will need to be properly staffed during Tradeshow hours.
Early Removal of Exhibits: No exhibit shall be packed, removed or dismantled prior to the closing of the tradeshow (4pm on Friday, June 20, 2025) without permission from FAIA Exhibit Contact. The sole determination of what constitutes packed, removed or dismantled will be made by show management. If the exhibitor acts in breach of this provision, it is subject to pay as compensation for the distraction to the exhibition’s appearance, an amount equal to one-third of the total space charge for the exhibitor’s allocated area. Additionally, breach of this provision could result in forfeiture of exhibiting at future shows

Exhibit Hall Sponsorship Opportunities

FAIA's Convention Exhibit Hall will feature a Lounge, where attendees and exhibitors can meet, grab a seat, get a quick neck/back massage, or just chill. These opportunities are made possible by our vendors and companies and is an excellent opportunity to stand out and showcase your company in the Exhibit Hall. Companies that take advantage of sponsorship opportunities will be listed on signage at the event, FAIA's website, and in the program. Email Melissa Weaver for more information.

Special Provisions

Neither the Florida Association of Insurance Agents, AGS Expo Services, nor the Orlando World Center Marriott shall be responsible for the safety of the property of the exhibitors or for the loss or damage by fire, accident or theft, or other causes, but will use precautions to protect exhibitors from such loss and will have security on duty during all periods when the Exhibit Hall is not operating. Exhibitors wishing to insure their goods must do so at their own expense.

In order for any exhibitor to have in the booth any equipment of a gambling nature or for any gambling to take place without aid of equipment, the exhibitor must furnish the Orlando World Center Marriott and the Florida Association of Insurance Agents with a letter of approval from the Florida Beverage Division describing the equipment and action that has been approved and stating that such equipment and action will in no way jeopardize the liquor license(s) of the Orlando World Center Marriott.