Convention Booth Registration Information

EXHIBITOR CONTACTS

FAIA Exhibit Contact:

Email Melissa Weaver or call 850-702-5650, ext. 350, with questions about the Exhibit Hall.

Facility: Gaylord Palms Resort & Convention Center
6000 W Osceola Pkwy, Kissimmee, FL 34746

Tradeshow Contractor:
AGS Expo Services
(407) 292-0025
eventservices@agsexpo.com

A/V, Electrical, Food & Beverage, Power, and Rigging:
Gaylord Palms Resort & Convention Center

Heather Glass, Exhibit Hall Manager
Heather.glass@gaylordhotels.com
(407) 586-2219

Don't Get Scammed

FAIA does not use a third-party for hotel reservations and attendee lists

FAIA is committed to ensuring high traffic to the Exhibit Hall and your booth. We help maximize your investment by providing early publicity, Exhibit-Hall-only passes, opening Exhibit Hall entertainment, dessert in the Exhibit Hall on Thursday, a beverage break Friday afternoon, and prizes and drawings galore for attendees. We also publish a Convention Program that includes a booth map and information about each exhibitor. Please read and review the terms and conditions for being an exhibitor before you register. The Exhibit Hall is SOLD OUT. Please contact Melissa Weaver (mweaver@faia.com) to get added to the waitlist.

Booth Pricing

To be eligible for member pricing, membership dues must be paid in full for the 2025-26 fiscal year. Booth Payment must be received by the dates below in order to be eligible for tiered pricing.

	After 3/1/26
Member	$2,750
Nonmember	$3,850

Booth Package Includes:

Size: 10' X 10' booth – Includes 6 ft Table, Two Chairs, ID Sign, Wastebasket
Electrical: 500-Watt Outlet per Vendor
Carpet: $100 Gaylord Carpet Fee (included in booth price). This mandatory fee is for standard carpet in FAIA’s Exhibit Hall EF at Gaylord Palms Resort. If you would like to order a special carpet for your booth space for an additional cost, please contact AGS Expo Services.
Exhibitor Badges:Exhibitors will receive up to six badges per booth. Additional Exhibitor Badges are $175 each.
- Please note: Exhibitor badges are to be reserved only for staff working in the exhibit booth. If you would like to purchase a badge for a client or family member, you must register the individual and pay the attendee registration.
Exhibit Hall Lunch Opportunities:
- Thursday’s Exhibitor Only Lunch - Tickets will be provided for those registered for an exhibitor badge by June 5, 2026. Lunch will be provided 12:00 p.m.–1:00 p.m.
- Friday’s Exhibit Hall Cash Lunch - Exhibitors will receive up to six cash lunch tickets per vendor for Friday’s Cash Lunch in the exhibit hall. Lunch is open 11:30 a.m.–1:00 p.m. Note: Lunch opens at 11:00a.m. for exhibitors.
General Session: Get access to Friday's General Session

Important Exhibitor Times

Exhibit Move-In	Exhibit Hall Tradeshow Hours
Wednesday, June 17 \| 11:00 a.m.–6:00 p.m. Thursday, June 18 \| 7:00 a.m.–12:00 p.m.	Thursday, June 18 \| 1:30 p.m.–5:30 p.m. Friday, June 19 \| 11:30 a.m.–4:00 p.m.

Special Provisions

Neither the Florida Association of Insurance Agents, AGS Expo Services, nor the Gaylord Palms Resort shall be responsible for the safety of the property of the exhibitors or for the loss or damage by fire, accident or theft, or other causes, but will use precautions to protect exhibitors from such loss and will have security on duty during all periods when the Exhibit Hall is not operating. Exhibitors wishing to insure their goods must do so at their own expense.

In order for any exhibitor to have in the booth any equipment of a gambling nature or for any gambling to take place without aid of equipment, the exhibitor must furnish the Gaylord Palms Resort and the Florida Association of Insurance Agents with a letter of approval from the Florida Beverage Division describing the equipment and action that has been approved and stating that such equipment and action will in no way jeopardize the liquor license(s) of the Gaylord Palms Resort.

Cancellation Policy

Exhibitors who cancel their booth reservation on or before March 1, 2026 are eligible to receive a 50% refund. Cancellations made after March 1, 2026 are non-refundable and cannot be transferred to future events.