Official Records of an Association

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Modified: June 30, 2025

Article

Condominium & Cooperative Associations

CS/CS/HB 913

 

Official Records of an Association

pp. 43-58; §718.111(12), F.S.

 

Amends the items that an association must maintain in its official records to include:

  • Electronic records that contain the minutes of all meetings of the association, the board of administration, any committee, and the unit owners, and a recording of all such meetings that are conducted by video conference.

  • All bank statements and ledgers of the association.

  • A copy of all affidavits required under Florida’s condominium laws.

 

Updates levels of intent to willfully and knowingly or intentionally for the commission of certain misdemeanors relating to:

  • A director or member of the board or association or a CAM failing to make certain official records available upon valid request.

  • A person who defaces or destroys accounting records that are required to be maintained, or fails to create or maintain accounting records that are required to be maintained or created.

  • A person who refuses to release or otherwise produce association records with the intent to avoid or escape detection, arrest, trial, or punishment for the commission of a crime, or to assist another person with such avoidance or escape.

 

Requires, unless a shorter period is otherwise required, certain documents to be made available on an association’s website or made available for download through an application on a mobile device within 30 days after the association receives or creates an official record specified in subparagraph 2. of §718.111(12)(g), F.S.

 

Amends the documents that must be posted in digital format on an association’s website or application to include:

  • The approved minutes of all board of administration meetings over the preceding 12 months.

  • The video recordings or a hyperlink to the video recordings for all meetings of the association, the board of administration, and any committee, and the unit owners that are conducted by video conference over the preceding 12 months.

  • A copy of all affidavits required by Florida’s condominium laws.

 

Effective date: July 1, 2025, unless otherwise provided in the bill.

Chapter No. 2025-175, LOF